Fuel Management

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Better control on fuel supplies and cost accounting are the big advantages that Smartfill fuel management systems provide. For these two reasons alone the Smartfill fuel management systems are getting so popular today.

Fuel management & challenges

Fuel management is a complicated affair with the fluctuating fuel costs on one hand and rising fuel consumption on the other, not to mention the losses to theft.
Vandalisation of a fuel system does not merely stop at the thieves running away with your gas or diesel, in many cases they just leave the fuel fall onto the ground. In this case it is both a loss of fuel and contamination of soil.

Smart fuel systems

This is where intelligent fuel management system (FMS) like Smartfill come into play. It helps manage your fuel usage, control vehicle access, designate authorised users and provide data to maximise efficiency as well as minimise spurious transactions, reduce theft and environmental damage. The new technology gets away with hand-written log sheets and manually costing for fuel for multiple sites. It means less headache and no human errors.
The advantages of cloud computing have reached fuel management also. So, systems like Smartfill capture all fuel usage data automatically, store it in the fuel management unit and then deliver it to a cloud over internet (3G/4G, WiFi, etc.).

Advantages of cloud based fuel systems

1 No software installation required: A cloud-based solution means the application sits on a remote server and you just need a browser to access the data, anytime and from anywhere. The software updates and support are both easy to manage in this case.

2 Minimal human error: Human interactions at various stages of fuel management can accumulate errors. A cloud based system like Smartfill reduce or eliminates these errors by automatically uploading the data from wherever FMS is placed and ensuring that reliable, up to date data is always available.

3 Save time:  In case of manual systems, one or more people spend a lot of time following up drivers for more accurate information on their fuel usage.  A smart system automatically tracks the data and thus saves you time and money. A cloud based system further reduces this time as you don’t have to physically approach the units to download data.

4 Reduces fuel losses: Fuel theft and unauthorised fuel use is a major cause of worry. A cloud based FMS can help minimise fuel pilfering by tracking every vehicle and driver, restricting access at specific times and days, restricting fuel amounts, limiting the type of fuel available as per vehicle, etc.

5 Accurate reporting: A manual system of reporting is not very effective and may actually delay the tracking process. With a cloud based FMS reports are always up to date and available anytime. Some systems even provide alerts if your fuel usage varies by too much. This means problems are resolved quickly.

6 Manage fuel deliveries: You can get away with manual dips by equipping your tank with a fuel level monitoring system and connecting it to the FMS.  A smart system will send an alert to notify you when deliveries are required or in case any unusual change in a tank level that may indicate a tank failure or unauthorised access